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Position Summary

This Finance Operations Associate performs a variety of general functions in receivables and payables including matching grant award letters and receipts to vendor invoices as well as processing credit memos, invoices, and time and expense administration. In addition, coordinating with various departments to ensure timely processing of invoices and attainment of efficient payments and credit management.

Accountabilities

Accounts Payable

• Accurately match grant award letters and receipts to vendor invoices
• Efficiently process credit memos, invoices, and manage time and expense administration
• Collaborate with various departments to ensure timely processing of invoices
• Accurately manage credit payments to vendors

Financial Recordkeeping

• Maintain and update financial records with meticulous attention to detail
• Reconcile accounts and resolve discrepancies efficiently
• Communicate effectively with vendors and internal departments to resolve issues promptly
• Use financial software to enter data with precision and accuracy

Reporting and Compliance

• Prepare and submit monthly, quarterly, and annual reports as required
• Proactively analyze financial data to identify areas for improvement
• Ensure full compliance with company policies and procedures
• Comply with all applicable laws and regulations without fail

Requirements

You will be successful in this role if you possess the following experience and core competencies

Experiences

• Possess a minimum of two years of work experience in an accounts payable environment with a sound understanding of computer and accounting basics
• Advanced Microsoft Excel skills preferred, with the ability to perform complex functions such as Pivot Tables and VLOOKUP.

Values and Proficiencies

• Must be able to perform each essential functions satisfactorily
• Excellent written and verbal communication skills
• Ability to read and interpret documents such as safety rules, employment policies, operating instructions, and procedural manuals.
• Strong organizational skills and the ability to prioritize and multitask
• Strong attention to detail and problem-solving skills
• Ability to work well with others and independently
• Ability to 10-key accurately and efficiently
• Attention to detail required for accuracy of data entered
• Frequent deadlines to meet requires fast pace of work
• Regular interaction with people and the ability to work as a team player.
• The ability to multi-task work responsibilities.

Nice to have

Education

• Associate's or Bachelor's degree in Accounting or related field
• A high school diploma or equivalency (GED) is required

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• YWCA USA is a remote first office environment; you will collaborate with colleagues who are based across the United States. You should be prepared to either work from home or a location of your choosing.
• Occasional travel for meetings, events, or site visits may be required (dependent on the nature of the position and organization).
• Ability to attend events.
• Availability to work Monday through Friday during core hours and occasionally on nights and weekends as needed.
• The role may require long periods of sitting and using a computer and may also involve some light physical tasks, such as printing, filing, etc.
• Ability to communicate effectively in person and via phone.
• This role is required to provide proof of COVID vaccination.

Benefits

Compensation and Benefits

In order to counter pay inequality and uphold internal parity, salaries are non-negotiable for new and current employees. YWCA USA salary bands for a given staff level are benchmarked to the 75th percentile for our sector, and all new employees are paid at the entry point of those bands. Employees then have the opportunity to progress through current salary bands through annual cost of living increases and performance-based pay increases, and into new salary bands through promotions.

Benefits

• Generous Leave Benefits
• Sick Leave Benefits
• 12 Weeks of Paid Parental Leave
• 10 Paid Holidays
• Health Insurance
• Dental & Vision Insurance
• Group Life, Accidental Death & Dismemberment Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Employee Assistance Program (EAP)
• Worldwide Travel Assistance (WTA)
• Flexible Spending Account
• Retirement Plan

Pay

$67,500

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.