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SUMMARY:
The responsibilities include daily operation of a portfolio of properties. May manage commercial, industrial, or retail properties.
Buzz Oates is one of the largest commercial real estate investment management companies in California with over 25 million square feet under management. Over the last 60 years, the company has constructed over 80 million square feet of industrial warehouse and distribution facilities, business parks, office buildings and retail centers. Buzz Oates leases approximately 3 million square feet and executes on $100 million in purchases and sales annually. Viewed as a dominant market leader, Buzz Oates is a vertically integrated full-service commercial real estate development and management company focused on value creation through development, land entitlement, asset management and construction. The company is privately controlled and extremely well capitalized. Our investment philosophy centers on providing a single point of contact for a full suite of commercial real estate services. The company is positioned for growth, with targeted new developments and acquisitions throughout the Western half of the United States.
Buzz Oates Construction has been building throughout the central valley for decades, and that experience translates into a quality building with long lasting tenant improvements.
Buzz Oates Construction is the construction services provider to the Buzz Oates 25 MSF office & industrial portfolio. Collectively Buzz Oates Construction has built over 80 MSF of space in seven decades and has continued to hold the highest standard of workmanship.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Daily trouble shooting of all building issues including but not limited to HVAC, plumbing, electrical, roofing, landscaping, parking lots, lighting, flooring, and landlord/tenant communications. Oversee repairs and tenant improvement work
- Coordinate the operational aspects of the property in a manner, which protects, maintains and improves the value of the client's assets includes coordinating repairs, maintenance and site inspections.
- Manage and evaluate contracted services as required; monitor performance per scopes of work and contractual agreements. Review, bid and negotiate third-party vendor contracts.
Customer Service - There is considerable emphasis on this very important job function
- Superior Tenant relations
Coordinate customer relation functions and holiday activities/gift distribution
- Develop, prepare, present and manage annual and multi-year operating expense and capital budgets
- Ability to plan and manage within budget and time constraints
Perform monthly variance reports, ensuring accurate data updates of any lease changes
- Understanding of commercial leases, routine accounting methods
Processing of Accounts Payable
Collections of Accounts Receivables (limited to charges for Tenant Authorized work)
Learn Yardi and become proficient in its use
- Mentor and train APMs and TSR.
- Develop and maintain positive relationships with all service providers.
- Implement preventive, ongoing and anticipated maintenance/repair programs
- Development of a comprehensive capital improvement schedule for each property. Monitor all capital improvement projects in the building.
- Prepare available spaces for leasing and prospective tenants
- Act as liaison between customer and construction management and participate in punch list walk-through and follow-up
- Coordinate tenant move-ins and orientation
- Work well with other department personnel toward common service delivery goals, tenant satisfaction.
- Establish and maintain an effective system of communication within the organization, and establish and maintain effective working relationships with diverse groups and individuals.
Prepare and maintain a variety of written materials such as reports, documents and correspondence, using a computer.
Perform other related duties as assigned.
The ideal candidate should have strong communication skills, be capable of handling multiple projects, and interact with diverse tenants. Self-management and multi-tasking capabilities are a must. Additional preference will be given to candidates who demonstrate a proactive, customer-service-based approach to property management.
Requirements
Experience & Qualifications:
Real Estate Licenseor the ability to get license within 12 months of hire--required
Bachelors degree preferred
Experience in managing multi-site portfolios
Superior client relationship management skills
Highly organized and able to multi-task
Must look and act in a professional manner
Must be organized and task oriented, able to work in a fast-paced, team- oriented environment with multiple deadlines, and adapt readily to changing priorities while maintaining an approachable, friendly demeanor
Must be able to manage and develop effective working relationships with vendors, contractors, and tenants
High energy individual with ability to work without direct supervision; Self initiator with the ability to problem solve and multi-task effectively
Requires strong verbal and written communication skills and effective organizational and problem solving skills
Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, provide information in a clear and concise manner
Adept at using Outlook, Excel, Word and Power Point. Yardi experience a plus
Computer Skills:
To perform this job successfully, an individual should have knowledge of:
Outlook, YARDI, Microsoft Office Suite
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; constantly operating a computer and other office equipment, such as a calculator, copy machine, and printer; reach with hands and arms and talk or hear. Ability to sit in front of and work at a computer for a good portion of the day; remaining in a stationary position 50% of the time. Ability to stand, squat, lift when filing documents in large drawers or cabinets.
When visiting a property, the employee is required to perform thorough site inspections that include standing and walking for extended periods of time, including walking on uneven surfaces. Property Manager may need to lift, pull, or push heavy objects or large doors, or may need to climb a ladder, while visiting a property. Property visits can also include extended periods in the car driving to properties and may require the ability to squat, push, pull and lift items to evaluate property issues.
This job description is subject to change at anytime
Benefits
Buzz Oates offers a great work culture with an open space work environment in a Class A office building in Downtown Sacramento, close to the areas top destination entertainment centers. We offer a full benefit package: health, dental, vision, EAP, LTD, parking, as well as a matching 401(k) program, generous bonus program and education reimbursement. Email resume and cover letter.
Buzz Oates
