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The Tsui Group is seeking a candidate who is qualified and experienced in educational facility construction projects to serve as a Project Coordinator II for a large educational client within Los Angeles County with the below duties:

• Oversees the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.

• Logs invoice data into program management software system (Proliance).
• Assists Project Controls staff in preparing documents for PMO/District monthly reports and other PMO Controls requirements.

• Assists in providing general accounting and administrative support to the College Project Team as directed.
• Communicate with applicable program construction and professional services vendors as needed

• Identify vendor billing discrepancies or inconsistencies and resolve expeditiously
• Assists in contracts/task orders/purchase orders financial close out process
• Provide all general administrative support to the College Project Team including correspondence processing and distribution, routine filing, and maintenance of office supply stock levels.
• Provide administrative support by conducting research, assisting on the preparation statistical reports, and handling information requests.
• Assist with processing and logging RFIs, change orders, and other construction related documents
• Assists in preparing written materials including correspondence, reports, procedures, and guidelines related to project file maintenance and document control
• Review, proofread, and edit documents
• Coordinate arrangements for meetings and training as required.
• Preparing and documenting meeting minutes
• Other duties as assigned.

Requirements

Minimum Required Qualifications:

• 5 years of administrative experience in a fast-paced office environment
• Must be proficient with Microsoft Office
• Must have keyboarding/computer experience
• Must have very strong organizational skills, knowledge of office administration
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.
• Position requires demonstrated poise, tact, and diplomacy.

Preferred Qualifications:

• Experience working on construction management programs and/or on a construction job site
• 4-year degree from an accredited college or university

Benefits

• Salary Range: $70,000-$75,000
• Medical, Vision, & Dental 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes