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Nature of Scope

Maintenance and Inventory Coordinator reports to the North Maintenance Engineer. In addition, the job holder is responsible to coordinate the store for operation team. This role needs to ensure to comply with Air Products and local safety, health and environment standard, fulfil the mandatory safety requirement and activities: safety training, safety meeting, BSP (APT, JSA etc) and all other requirements by Air Products EH&S and local regulation.
The job holder require to interface with various SEA maintenance engineer/supervisor/technician for maintenance PM planning, track for closure, ensure document is store for future audit (internal/external)
The person will require to assist on issuance of the SAP PM notifications in SAP system.
The job holder require to issue purchase requisition for material/service required for planned or unplanned PM.
The job holder will require to support on Capital Expense Requisition(EAR) by submit the EAR in system and monitor for EAR life-cycle till closure of the EAR, including creation project number, issue project PR/PO.
The job holder require to support on the annual plant shutdown(TAR) maintenance planning. Support including coordinate on the safety induction, shutdown planning worksheet preparation (MsProject/MsExcel), tool box meeting, issuance TAR report, etc.
When require, job holder require to supervisor contractor for TAR work.
The PM/TAR planning require to gather data from SAP and look ahead PM schedule, job holder need to ensure that all the assigned PM was executed before due date. As well as support in SAP PM optimization process.
The person will require to go to site for support the TAR activities, which require to generate the daily TAR report.
The job holder require to pull data from various system to support annual maintenance budget plan.
The job holder require to support on PSV maintenance which including planning on material procurement, tracking delivery and work with maintenance manager/lead/engineer for execution of overhaul/service/validation (pop-test).
Work with team members (operation/maintenance) for the physical stock validation (stock count) on regular basis. Ensure inventory management process/procedure is being followed, tracking of in/out items. Besides, to work with team member on the preservation of the parts where required.


Principal Accountabilities


Participate, promote and enforce actively Air Products safety programs, rules and procedures.
Provide SAP coordination support to the Maintenance Team of Malaysia. This consists of the Maintenance Manager, Maintenance Engineers, Supervisors and Planners; some of the examples of such support are as follows:- SAP work process and documentation coordination.
Support the Plant Maintenance Team (i.e. Maintenance Engineers) with the administrative management of the computerized maintenance management system in SAP.
Main job roles but not limited to are as follows:
Monthly PM02/PM11 order processing to all plants in SEA which include release and TECO of orders.
Maintenance APOnline shared site administrator and to ensure all related documents are duly stored in shared site.
Generate monthly SAP compliance report out to area maintenance leads and manager.
Generate MI look aheads for SEA plants and follow up with maintenance engineers/leads on completion.
Assist maintenance engineers in generating monthly maintenance expenses report out.
Generate monthly time entry reporting to maintenance engineers.
Ensure all measuring/MI documents are entered accordingly in SAP and file accordingly for future audit/tracking.
Act as SPOC for plant master data change communication with Functional Engineer
Regularly track PM closure follow up with Maintenance Engineer till all PMs are closed

Generate and maintain routine and special reports as necessary Monthly safety statistic update, Monthly Cost analysis reports, Best Practices, call out schedules, PM01 & PM02/PM11 compliance report for each site in Malaysia, trending and distributing Maintenance KPI monthly and distributing them to the various sites and etc as directed by the Maintenance Manager.
Able to travel the various sites to provide SAP administrative support to the local maintenance team occasionally as assigned by the Maintenance Manager.
Assist maintenance engineers in carrying out TAR planning and its related documentation which includes M3/M5 notification and PM03 order processing.
Ensure ISO documentation (9000/45000/14000) related to maintenance department are updated and assist maintenance engineers / leads in raising eMOC if document change required in the system.
Assist Operation Manager in tracking and reporting of BSP compliance and Safety Improvement Plan.
To support eMOC issuance, FMEA analysis, Risk Analysis, RCM work, Operator Basis Care, Autonomous maintenance activities, continual improvement project and etc.
Receive incoming goods and store them in the warehouse according to established procedures.
Perform SAP transactions for spare parts, including recording receipts, making reservations, and issuing goods to functional team members.
Maintain accurate inventory records and ensure the availability of spare parts for maintenance activities.
Collaborate with procurement and supply chain teams to manage stock levels and order necessary spare parts.
Collaborate with the operations team to plan and execute the annual stock take (physical stock count validation) of spare parts.
Coordinate with functional team members to organize and conduct stock counts efficiently and accurately.
Analyze stock take results and reconcile any discrepancies in the inventory records.
Update SAP inventory records based on the stock take findings.
Food Safety Management Team Member for IG in MY
Facilitate audits processes to assess the compliances of AP On site operations activities against to APs standard or relevant applicable standards(i.e., ISO standards, AP Corporate EHS audits, customer audits).
Ensure ISO documentation (9001/45001/14001) related to maintenance department are updated and assist maintenance engineers / leads in raising eMOC if document change required in the system.
Execute any maintenance support task assigned by Maintenance engineers/managers.


Minimum Requirements and Qualifications

Diploma in related discipline.
High computer literacy with good working knowledge in SAP and Microsoft office applications.
Able to learn and emulate a working knowledge of SAP Maintenance Module with the company provided training program.
Proficient and fluent in English Language and Bahasa Malaysia.


We are the worlds largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visitAbout Air Products.