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SCOPE OF WORK
Provide all clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel.
TASKS/SERVICES
Provide witness management assistance before, during, and after the trial. Typical assignments include: working directly with fact witnesses and providing assistance and support to ensure appearance for court, pre-trial conferences, and a grand jury.
Receive visitors, field phone calls, questions, and other inquiries from fact witnesses seeking information about the court, pre-trial conferences, grand jury appearances, and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact, witnesses, concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Before the fact, witness' appearance, ensure all travel documents and appearance date and time have been provided to the witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting
area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts, obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures about fact witness management, including, but not limited to establishing and maintaining a variety of fact witness files, documents, and databases; assemble documents and other information for fact witness file material and retention by established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury, and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
REQUIRED EDUCATION/SKILLS
A high school Diploma is required, and an undergraduate degree is preferred.
Good communication skills.
Provide word processing and data entry/retrieval.
Ability to review and analyze data and information from multiple sources.
Ability to establish case/project files.
Ability to enter and retrieve data from databases.
Ability to prepare and format management reports.
Ability to manipulate, transfer, compute, and print information.
Ability to prepare and correct reports and correspondence using word processing software.
Schedule appointments.
Answer inquiries regarding case-related information as maintained in the database.
Answer inquiries regarding the case-related status.
Obtain additional information from other agencies/organizations.
Maintain internal status information on the disposition of designated information, files, and assets.
Assure information is accurate and perform analytical computations necessary to process data.
Provide administrative information and assistance concerning cases or file to other agencies or organizations
Ohm Systems
