We are looking for an Executive Assistant to CEO with at least of 5 years of Corporate assistant experience. 

Duties

 Administrative duties generally include, but are not limited to: managing the CEO’s email and calendar, processing corporate and fan mail, keeping the entrepreneur’s office tidy, attending various (virtual) team meetings and making note of CEO’s action items, learning new technologies/apps and then teaching the CEO, supporting video production (no experience required for this—helping to pick out outfits, make tea, etc.)

The role also includes quite a bit of travel planning and coordination for the CEO, CFO, and possibly the Bright Line Eating team (also includes travel planning for the CEO's family). In the future, occasional travel with the CEO may be a part of the job as well. 

The ideal candidate will be readily available and extremely flexible about work hours (including evenings, weekends, and holidays), as the potential for a few minutes of work can crop up at any time, on any day. Availability during odd hours is critical for troubleshooting or answering quick questions. To be specific, there is a lot of time off and daily/weekly/seasonal down-time associated with this job, and regular days off (most often Fridays and Saturdays),

• Process and respond to the CEO/entrepreneur’s email daily


• Schedule appointments


• Proactively manage calendar entries to ensure all information is complete (dial-in numbers, video and/or audio appearances, etc.) and resolve calendar conflicts


• Act as a liaison between CEO/entrepreneur and other team members


• Coordinate meetings with executives and team members


• Book flights and accommodations


• Navigate, juggle, and organize a huge volume of details

Education and Experience

• Previous experience as an EA and/or PA required


• Proven ability to manage a CEO/entrepreneur

• Post-secondary education with stellar GPA is a plus

Technology Skills

• Must have a computer and internet access

• Proficient in Gmail

• Proficient in Google Drive, Google Docs and G-Sheets

• Proficient in Microsoft Office programs, particularly Word, Excel, and PowerPoint

• Proficient in Google Calendar and iCal

• Can operate an iPhone

• Ability to download and utilize apps on an iPhone and Macs

Benefits

• Full medical & dental (you do not pay a dime, not even a co-pay)


• 401K matching


• Profit-sharing


• Gifted enrollment to all Bright Line Eating programs