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About Kiln:
Kiln is a flex office and lifestyle brand.

We deliver an exceptional experience that elevates the performance and lifestyle of our members through an ecosystem of people, products, places and spaces. Kiln opened its first 2 locations in 2018 in Salt Lake City and Lehi Utah. Today we have 7 locations across Utah, Colorado and Idaho with plans of rapid expansion throughout the U.S.

Our Core Values:
1: Human at the core:
2: Achieve & Celebrate Together:
3: Thoughtful and with Purpose:
4: Always Evolving:
5: Nothing short of Extraordinary:
6: Scrappy & Ingenious

Role Summary:

The Executive Assistant supports the Chief Executive Officer in executing the vision of Kiln. In doing so the successful candidate:

• Personifies Kilns core values and strives to achieve our mission
• Provide high-level administrative support to C-level executive
• Provides additional support the executive team
• Leads projects relating to team culture, internal events, and legal processes

Key Responsibilities:

• Manages executive calendars including scheduling meetings, recording notes, and distributing action items
• Facilitates all aspects of meetings including meeting room scheduling and conference calls
• Implements organization system to track digital files
• Coordinate travel arrangements for executives including lodging, flights, ground transportation, dining and on occasion, special activities
• Prepares vendor cost-analysis reports using spreadsheet software
• Builds internal programs and events and facilitates company-wide roll outs with the support of the executive team
• Facilitates legal document updates and roll outs
• Supports executive team in managing employee roles and responsibilities
• Assists with onboarding of all new employees
• Promotes team community by tracking and celebrating birthdays, Kiln anniversaries, and special events
• Be aware of events of interest at Kiln locations and the surrounding area

Requirements

Experience and Requirements:

• Prior experience as an Executive Assistant is essential
• College graduate with a four-year degree (preferred, but not essential)
• Project management and procurement experience required
• Proficiency in Microsoft Office and the G-Suite required
• Must have strong verbal and written communication skills
• Exceptional organizational and multitasking skills
• Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy
• Passion and understanding for Kilns mission and value.

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday