Neuro-Rehab Psychology Group of Tampa, LLC

Job description:

Bilingual Spanish/English individual with a BA/BS degree will provide administrative support and ensure efficient operation of a fast-growing neuropsychology practice office in Tampa, FL. The candidate must have excellent interpersonal and communication skills. Should be responsible handling confidential and time-sensitive information. Knowledge of Word, Excel, and PowerPoint required. Candidate must have the ability to effectively communicate via phone and email. Tasks must be completed accurately and delivered in a timely manner.

 

Responsibilities include:

• Answer and redirect phone calls

• Organize and schedule meetings and appointments


• Maintain contact lists


• Produce and distribute correspondence memos, letters, faxes and forms


• Assist in delivering scheduled reports


• Develop and maintain a filing system


• Book travel arrangements


• Take dictation


• Prepare and monitor invoices

• Ensure operation of equipment by completing preventive maintenance requirements – calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques


• Maintain supplies inventory by checking stock to determine inventory level – anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


• Cover the reception desk when required


• Reply to email, telephone or face-to-face inquiries


• Develop and update administrative systems to make them more efficient


• Receive, sort and distribute the mail


• Greet and assist visitors to the office

Requirements:

• Knowledge of office management systems and procedures


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem-solving skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills


• Proficient in MS Office


• Associates degree; Bachelors degree preferred

Other required skills & proficiencies:

• Administrative writing


• Professionalism


• Supply management


• Inventory control


• Typing skills


• Accuracy


• Multitasking


• Telephone skills


• Teamwork


• Discretion and judgment