Founded in 1994, Mindex is a software development company with a rich history of demonstrated software and product development success. Our three divisions Cloud, SchoolTool, and Software Development are all rapidly growing, and our employee base is close to 400. We are ranked the Best Software Developer in the RBJs 2022 Reader Rankings, the #1 Software Developer in the 2022 RBJs Book of Lists, and a 2022 Certified Great Place to Work.

Under the direction of the HR Operations Manager, the HR Operations Coordinator is responsible for the day-to-day functionality of HR service delivery, ensuring effective and efficient employment-related practices, policies, and transactions, while upholding the organizations mission and values. Provide excellent and consistent customer service when managing all interactions. Maintain a positive working relationship within the team and with external customers.

Duties and Responsibilities

• Partner closely with the HR Operations Manager and other HR/TAA team members in the implementation of programs and initiatives to support, reinforce, and evolve Mindexs culture and working environment
• Participate and/or assist with a wide variety of HR initiatives, including employee engagement survey, reporting, HR compliance, and other projects/duties as needed
• Assist employees with HR related questions including, but not limited to, payroll, benefits, learning and development, etc.
• Generate data, reports, and statistics at the request of other HR team members
• Act in the capacity of system administrator of the HRIS system and other HR systems, ensuring timely and accurate transactions, data privacy and compliance
• Update payroll data in HRIS system (Bamboo HR and Paychex Flex), to include various items such as address changes, new hires, terminations, garnishments, pay-rate changes, direct deposits, etc. Update changes to federal, state, and local taxes based on residency and occupational locations.
• In a compliant and timely manner, processes employment sponsorship, immigration, non-immigration, other visa related paperwork accurately
• Partner with HR team, internal teams, and outside legal counsel to assist with any immigration concerns that may arise
• Facilitate all enrollment and administrative processes related to benefits including annual open enrollment, qualifying life events, changes, and processing
• Conduct periodic audits to ensure enrollment is accurate with benefit carriers; support research and resolution of discrepancies

Requirements

• One - three years of relevant experience in an HR Admin/Coordinator or Operations role
• Experience in HRIS and data management, benefits, compensation, HR policies and procedures, leaves of absence, compliance, etc. is preferred
• Strong verbal and written communication skills
• Confidentiality, diplomacy, and discretion
• Excellent interpersonal skills
• Excellent organization skills, attention to detail, and ability to prioritize actions
• Strong initiative and follow-through skills
• System and reporting capabilities are desired

Benefits

• Health insurance
• Paid holidays
• Paid time off
• 401k retirement savings plan and company match with pre-tax and ROTH options
• Dental insurance
• Vision insurance
• Employer paid disability insurance
• Life insurance and AD&D insurance
• Employee assistance program
• Flexible spending accounts
• Health savings account with employer contributions
• Accident, critical illness, hospital indemnity, and legal assistance
• Adoption assistance
• Domestic partner coverage

Mindex Perks

• Tickets to local sporting events
• Teambuilding events
• Holiday and celebration parties

Professional Development

• License to Udemy online training courses
• Leadership training
• Growth opportunities

The salary range for this role is $41,000 - $61,000 and represents the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.